Calling in sick to the office requires a professional approach. Unlike school, a corporate job often has specific HR rules and a need for proper documentation. A well-drafted leave email not only informs your team but also maintains your professional reputation. This guide, curated by medicalcertificate.in, provides ready-to-use email templates for different office situations. We will also show you how to mention the crucial medical certificate format for job compliance, which is often mandatory.
Crucial Elements of an Office Sick Leave Email:
- Professional Subject Line: Always include your name and the word “Sick Leave.”
- Brief Explanation: You don’t need to give too many details. You can simply say that you have a fever.
- Tell them about your availability: tell them when you’ll be offline or able to take office calls.
- Handover of Work: It is professional to briefly mention how your urgent tasks will be handled.
- Mention the Medical Certificate: Always state that you will provide the required HR documents.
Sample 1: For Only One-Day Sick Leave Email
Subject: Sick leave application – [Write Your Name in Here] – [Write Your Employee Id]
Respected [Write Your Manager’s Name],
I woke up with a high body temperature today, and when I tested it with the thermometer, I realised that I have a high fever. So, I’m letting you know that today I will not be able to attend my office.
And I contacted my doctor, he/she recommended that I take full rest. So, I will be applying for a sick day today. I apologise in advance if there are any inconveniences due to my absence from the office today.
I will share the required medical certificate for the job as per company policy once I have it from the doctor.
Sincerely,
[Write Your Name Here]
[Write Your Position in the Company]
[Write Your Employee ID]
Sample 2: Leave for Multiple Days Sick Leave Email
Subject: Sick leave application – [Write Your Name in Here] – [Write Your Employee Id]
Respected [Write Your Manager’s Name],
I woke up with a high body temperature today, and when I tested it with the thermometer, I realised that I have a high fever. So, I’m letting you know that today I will not be able to attend my office.
And I contacted my doctor, he/she recommended that I take full rest. So, I will be applying for a sick day today. I apologise in advance if there are any inconveniences due to my absence in the office today.
I will share the required medical certificate for the job as per company policy once I have it from the doctor.
Sincerely,
[Write Your Name Here]
[Write Your Position in the Company]
[Write Your Employee ID
What to Do After You Leave?
- Submit Your Certificate: The first thing you should do is submit the doctor’s certificate to HR. This is a very important step.
- Use Our Service: If your doctor hasn’t provided a formal certificate or you need a more detailed one, medicalcertificate.in can help. We offer a clear and professional medical certificate format pdf for students and employees that is widely accepted.
Why is the HR Process So Strict?
- Legal Compliance: Companies need to maintain accurate leave records for legal audits.
- Payroll Processing: Your sick pay is calculated based on approved leave with documents.
- Team Planning: Managers need to plan project timelines based on team availability.
- Policy for All: Having a standard medical certificate format for job applications makes the process fair for every employee.
How to Ensure a Smooth Return to Work?
- Communicate Early: Send a quick email a day before you return to confirm your joining.
- Submit Documents on Day One: Hand over your medical fitness certificate format for job requirements to HR immediately.
- Catch Up Gradually: Don’t try to do everything on your first day back. Ease into your work.
- Thank Your Team: A small thanks to colleagues who covered for you is always appreciated.
Conclusion:
We hope these samples make it easy for you to write your application. The key is to communicate clearly and follow up with the required documents. And for that document, the official medical certificate, medicalcertificate.in is your trusted partner. We provide an accurate and accepted medical fitness certificate for students and professionals to ensure your leave is approved without any questions. Focus on getting better, we’ll handle the documentation!
To have your online medical certificate issued by a registered doctor, click on the link below-
